Country Operations Analyst Noa - Panamá - International Fund For Agricultural Development

Descripción

Organizational Setting:

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger.

It does so by investing in rural people.

IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division.

A Multi-country Office (MCO) is an ICO that serves several countries, including those Offices led by Country Programme Officers (CPO-led), and has at least two Country Directors.

It is established for programmatic and/or efficiency reasons (e.g. travel connections).

The position is located in Latin America and Caribbean (LAC) division. The Country Operations Analyst works under the direct supervision of the CD/Head of MCO Panama City.


Job Role:

The Country Operations Analyst is accountable for a range of administrative and programme support functions pertaining to coordination and execution of field operations.

The incumbent provides services to the Country Directors (CDs) and Country Programme Officers (CPO) within the Multi-country Office (MCO) on both programme and resource related matters on which s/he may also receive guidance from the Country Programme Officer, the Senior Regional Procurement and the Regional Directors' Front Office, as appropriate.

S/he may provide technical guidance and support to the Country Programme Assistant (CPA) and/or Administrative Assistant (AA) in Multi-country Office, collaborates closely with staff at IFAD HQ and collates information and data to ensure consistency, cohesion and synergy in administrative and programme related matters.

Key Functions and Results:

• 1.

PROJECT AND PROGRAMME SUPPORT:

The Country Operations Analyst supports IFAD staff within the Multi-country Office in the efficient and effective delivery of IFAD-supported projects.

This involves substantive support to mission-related activities, monitoring deliverables against established deadlines, data analysis, and support to oversight of project procurement, as required.

Responsibilities may include:

• Supporting the organization and announcement of missions, including support to preparation of Terms of Reference and maintaining consultant rosters;
• Performing analysis on programmerelated financial data (e.g. annual work plans and budgets, disbursements, audits), including extracting and professional use of data from IFAD's Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS);
• Following up on timely submission of financial and audit reports and reports indicating action taken on supervision mission recommendations;
• EFFECTIVE AND EFFICIENT PROVISION OF RESOURCE MANAGEMENT SUPPORT: The Country Operations Analyst is responsible for ensuring efficient day-to-day handling of financial and non-financial resources (incl. HR matters, as required) pertaining to all IFAD staff and country programmes within the Multi-country Office through corporate IT tools and systems and ensures that practices follow established regulations, rules and procedures. The position ensures effective coordination with the host agency at the country level and works collaboratively with relevant staff at IFAD HQ.

Responsibilities may include:

• Ensuring full compliance of administrative activities with IFAD rules, regulations, policies and procedures;
• Supporting the Budget Holder(s) within the Multicountry Office in providing inputs to annual work plan and budget and to the regular management of allocated budgets;
• Under the overall responsibility of the Budget Holder, administering, executing and monitoring allocated budgets (incl. accruals) and certifying administrative expenditures, including travel administration and purchasing consultancy services, other goods and/or services through PeopleSoft HR and Financials Enterprise Resource Planning (ERP) system;
• Analysing and reconciling financial discrepancies and assisting in reviewing documents with budgetary implications and making recommendations;
• Administering country office assets (incl. maintenance of IFAD office furnishings and equipment, inventory control and vehicle/fleet management, if any) and supporting the management of relationships with the hosting agency;
• Liaising with IFAD HQ Security on security related matters and attending the Security Management Team meetings on behalf of the CD as required.
• COUNTRY-

SPECIFIC KNOWLEDGE BUILDING AND KNOWLEDGE SHARING SUPPORT:
The Country Operations Analyst supports the collation and dissemination of good practices, lessons learnt a